Weekend Holy Mass Checklist

 

  • Before set up
    • Walk around campus to make sure all gates are opened
    • Wire gates are correctly tied and will need ties
    • Necessary gates are locked so guests to not enter
    • Signs are posted correctly outside to remind people of main entrance
    • Treat area as if each person is coming to mass for the first time

 

  • Set up – 1-hour before mass begins
    • Table with sign for COVID symptoms (English or Spanish)
    • Clip board with list of attendees and pen
    • Thermometer to check temperature of volunteers
    • Entrance clicker – to count people
    • Volunteer tablet – to check in volunteers
    • Staff lead person or assistant to help with checking in volunteers
    • Have a clipboard reading for parking lot guests – will need one main volunteer if possible or extra staff person

 

  • Volunteer Arrival and Positions
    • Greeter – Entrance: Person who will be assigned to stay at the front of the main entrance to:
      • Welcome guests
      • Ask list of questions – ensure correct answers
      • Scan ticket or check person off list
      • Remind them to keep mask on at all times
      • Sends to next greeter – for hand sanitizer and further instructions
    • Greeter – Extra: Person who will be assigned to entry way and reminds guests:
      • To hand sanitize before entering church
      • That masks must cover nose and mouth at all times
      • Then sends them onto the next greeter
      • And if line is starting inside church for seating will hold at door
      • Also does not let anyone in without going through the screening process first
    • Greeter – Seating (1): Person who stands between entrance and baptismal fountain, and will:
      • Inform guests that they are to stay in their seat for the entire time of mass
      • We do not allow people to walk around or visit with others
      • Keep face masks on at all times
      • We sit guests to help with 6ft distancing guidelines
      • Will be seated by the next greeter
      • Will ask if ADA assistance is needed at the dismal of mass? (if appropriate)
    • Greeter – Seating (2): Person will take guests to their seats of the open pews
      • Ask family / individual to sit 6 feet from others
      • If the first group in the row – Remind them to move all the way down the pew to the wall
      • And will explain that this allows for other to sit in the pew without having to walk around or over them
      • Reminds them to stay in their seat
      • Informs them that communion will be brought to them at mass
    • Greeter – Parking Lot: Two individuals who will help guide cars in the parking lot
      • One individual will wait at entrance of parking lot to ask if family is attending lot mass or in church mass
        • If lot mass they will park at one of the marked cones
        • If mass in church they will park at the fence along the back of the parking lot
      • The other individual will walk to each mass lot car and provide them with the instructions on how to watch mass in the car – use the QR scanner
        • QR Scanner steps
        • (1) open up camera – as if you are to take a picture
        • (2) hold phone over QR code
        • (3) icon will appear on screen
        • (4) driver presses icon
        • (5) OLG website appears and the scroll to mass and click play
      • EM, LECTORS and Martha Ministry
        • Asked to help if lines begin to form outside for entrance (if over 65 we prefer they stay at their assigned seat)
        • Help outside by greeting others and providing with information regarding symptoms so they are ready to enter once at the greeter
      • During Communion – Greeters help is required: Be sure to share this information with them as they arrive and get organized
        • Greeters – Seating: Will walk through each row and provide hand sanitizer as the priest begins to explain the process to the guests
          • Prayers may be happening during this time so ask them to be mindful and pause as needed
        • Greeter – Entrance and Extra: Will walk behind the EM and Priest to provide hand sanitizer after they receive communion
          • They should give the person a moment to consume in a prayerful way
        • Greeters – Parking Lot: Will walk down to parking lot to provide hand sanitizer to each person in the car (if only a few) or the driver (if many cars) before the EM distributes and will help to ensure communion is consumed by each visitor
      • At Dismissal – Greeters help here too: Be sure to share this information with them as they arrive and get organized too
        • Greeters – Seating: will dismiss each row once the first verse of the closing song is complete
          • Mary side – starts from front and walks out door at massey side by Mary
          • Choir side – starts at back and walks out 5th street door
          • Remind everyone to stay 6 ft apart
        • Greeter – Extra: stands at back door (5th street, choir side exit) with collection basket and reminds people to hand sanitize as they leave
        • Greeter – Entrance: stands at exit door by Mary with collection basket and reminds people to hand sanitize as they leave
        • Martha Ministry – stands at main entrance (Massey and 5th) to remind ADA visitiors to hand sanitize as they exit
        • Staff member stands in the middle main isle to instruct people who do not know where they will be exiting or look confused
          • ADA access is provided for those who need it – staff member will let those know and remind them to hand sanitize as they leave
        • Martha Ministry and Cleaning
          • Martha Ministry – Person at the end of mass that gathers any volunteers and provides them with cleaning duty (best if 6 people including Martha Ministry leader to help – can be done with a minimum of 3 people) and takes 10-20 minutes depending on number of volunteers
          • Supplies: located in cleaning closet at back of church and will need to gather:
            • Spray bottles
            • Gloves
            • Wipes (for podium if needed)
          • Assignments:
            • 2 people to clean Mary side of pews – one starts in the front and one starts in the back
            • 2 people clean Choir side of pews – one starts in the front and one starts in the back
            • 1 person to clean the bathrooms, push hand sanitizers at the doors and all door knobs, and ambo
            • 1 person to spray down all railings outside of church and down to the parking lot
          • How to Clean Pews:
            • Mist Spray entire seating area in pews
            • Mist Spray back of all kneelers
            • Put down kneelers and mist spray top of kneelers
            • Mist Spray back of pews (especially where arms rest)
            • On “No sitting pews” only seating area and back of kneelers
            • Go back after done with all rows and put the kneelers that are down back up for next mass
          • How to Clean Bathrooms / Wall Hand Sanitizers / Ambo:
            • Go into each stall and spray mist toilets, handles on doors (front and back) and toilets
            • Spray the counter tops and floors as you walk out
            • Spray the door know to enter and exit
            • Spray each Wall Hand Sanitizer (6 total)
            • At Ambo – spray top, where the lector stood and all the seats for the lectors and Eucharistic ministers
          • How to Spray railings outside and down to parking lot
            • Use the large sprayer
            • Pump to get fluid in the sprayer
            • Go to each railing
              • 5th street exit at back of church
              • Massey / 5th Street entrance
              • Our Lady exit on Massey
              • Railing past children’s bathrooms outside leading down to parking lot
            • IF LAST MASS OF DAY:
              • Staff leader will need to spray down the entire floor of church
              • This should only be done at end after everyone has left
              • Close all the doors – to ensure no one else will walk in
              • Grab two sprayers (it makes it faster) and mist spray the floor
                • Begin at Mary side at back of church and spray walking backward to Mary
                • Once you reach Mary, walk around to area between front seats and seat facing ambo and spray to middle isle
                • Walk to choir side at the back of church and spray until you reach piano
                • Turn and spray walking back to middle isle
                • Spray down middle isle walking back to the baptismal fountain
                • When you reach the back of church spray from 5th street exit door to main entrance door
                • Make sure the table from outside has be brought in
                • When you reach the entrance door spay the hall to bathrooms and then exit leaving the sprayers at the table inside the entrance doors and shut doors behind